Set the smallest reliable appointment
Ask which of two times works more often, rather than looking for a slot that works for every person. Confirm the time zone if you live apart. For a first try, suggest Sunday at 18:00 local time for 15 minutes. Explain that people can leave when they need to. A host can open the call, but doesn’t have to fill every silence.
Start with a detail anyone can answer
Try “What did you make this week?” or “What was one small thing you liked?” Pick one question, give people a moment, and let a tangent happen if everyone is enjoying it. A photo or object gives younger or quieter relatives something concrete to show without making the call feel like a report.
Let absences stay ordinary
Agree that a skipped week isn’t a problem. Share a short summary only if the people involved want one, and avoid recording calls by default. Someone who missed it could send a photo or answer the prompt later in the private group. Keep the optional catch-up separate from any essential family update.
Your small, useful checklist
The call should give people a place to return to, even after a busy week.